01 / DEFINE
Choose the question before the tool.
Write one sentence about your audience, purpose and desired outcome. Decide what evidence the document needs and what you already know. For coursework, first check the assignment’s rules for AI use, attribution and submission; they vary by course.
Example: “Help our club decide whether a repair café pilot is feasible.” That is more useful than “Write something impressive about sustainability.” The first sentence tells you what a good draft must accomplish.
02 / EXPLORE
Ask for options you can evaluate.
If AI use is appropriate, use a separate tool to explore possibilities. Treat its response as material to assess. Phantom Scribe does not provide AI generation or an AI subscription.
I am planning a fictional student repair café. Suggest three approaches and explain the tradeoffs. List questions I need to investigate. Do not invent campus policies, costs, statistics or quotations.
You can use the same structure for a design project, portfolio outline or meeting brief: supply the context, ask for alternatives and request the assumptions behind them. Keep sensitive personal information and confidential materials out of prompts unless you have appropriate permission and controls.
03 / VERIFY
Follow the claims back to evidence.
Open the original source for any claim you plan to use. Check the author or organization, publication date, context and whether the source supports the exact point. Confirm quotations word for word. A plausible citation is still something to verify.
For the repair café example, the right campus office can establish room and event requirements. An AI response cannot approve an event. Keep unknown costs and attendance figures as questions until you have evidence.
- Claim: What exactly am I asking the reader to believe?
- Evidence: Where can the reader verify it?
- Limit: What does this source or example leave uncertain?
04 / REVISE
Make choices you can explain.
Remove details you cannot support, strengthen weak reasoning, and add relevant observations from your own work. Read the draft aloud. Replace vague phrases with specific actions and identify the next decision for the reader.
Which sentence makes the largest unsupported leap? Explain the gap and suggest questions I should answer before revising. Do not write the final version for me.
“Make it yours” means choosing, checking and revising thoughtfully. It does not mean that changing wording establishes originality, authorship or permission to use someone else’s material.
05 / PREPARE
Bring the reviewed text into Phantom Scribe.
Paste your text or import a supported document. Inspect extracted text and acknowledge material import warnings. Choose a cadence and encode a separate Word copy. A supported DOCX import can retain formatting and structures, but some documents require simplification or cannot be processed.
The prepared DOCX contains native insertion revisions, with Track Changes enabled for later edits. Browser playback and downloadable HTML show a generated character sequence; JSON contains the generated timeline. Opening a DOCX in Word does not automatically play it.
The timeline is generated from supplied text. It does not reconstruct earlier edits, record physical typing or establish who wrote the original document. Native revision dates reflect actual preparation time. Keep original sources and earlier drafts separately.
06 / EXPLAIN
Share the work with the right context.
Review the output before sharing. Include citations and any AI-use disclosure required by the assignment, project or recipient. Describe a generated timeline as generated. If someone requires recorded editing history, use an appropriate record of actual edits rather than substituting a generated schedule.
Your last-minute review
- I can explain the central idea and why I chose it.
- I checked the sources, quotations and numbers.
- I followed the applicable AI-use and attribution requirements.
- I kept the original and inspected the exported document.
- I can explain what the document’s revisions and timeline represent.
Keep learning
Stanford’s AI and Your Learning guide offers a student learning perspective. Penn State’s student AI resource guide discusses literacy and practical experimentation. Their resources are independent of Phantom Scribe; institutional guidance applies in its own context.
Prepared by Phantom Scribe from the documented product workflow and the linked educational resources. Reviewed September 13, 2026. This guide provides general workflow ideas, not approval for a particular course.